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Potential Pay & Benefits for this Role
Job Description for Administrative Assistant for Outreach & Discipleship
Reporting to
Pastor for Global Outreach, Nick Whitehead (40%)
Pastor for Community Outreach & Connection, Jason Vaden (25%)
Pastor for Discipleship, Josh Bremerman (35%)
Working 40 hrs/wk
Responsibilities
Specific Responsibilities for Area of Ministry:
Global Outreach:
Communication and correspondence:
Manage the secure Protonmail inbox and respond to global partners in a timely manner.
Make sure that the Pastor for Global Outreach is aware of global partner communication that is urgent in nature.
Read and summarize all global partner newsletters, and update the GP praise & prayer request spreadsheet regularly.
Send periodic updates to the GO Team and Rope Holder leaders
Write, format, and send quarterly newsletters to global partners in coordination with the Pastor for Global Outreach.
Manage Global Outreach data:
Keep records up-to-date and navigable.
Keep MinistryPlatform up-to-date.
Attend Global Outreach meetings:
Weekly meetings with Pastor for Global Outreach.
Wednesday All-Staff Gatherings.
Monthly GO Team meetings
Assist Pastor for Global Outreach in:
Making appointments with global partners and others as needed.
Notifying him of important updates from global partners in a timely manner.
Coordinating Global Partner Visits:
Assist global partners on home assignment with practical needs.
Schedule ways for global partners to connect with The North Church when they return to the Twin Cities
Event Coordination:
Planning & executing all annual Global Focus events
Schedule all monthly GO Team meetings alongside Pastor for GO
Reserve rooms for Global Partner Spotlights or other events.
Reserve rooms for other Global Outreach events in the church building.
Purchase food and materials for all events, ensure that classrooms are set up beforehand.
Congregational Communication
Write up and coordinate GP of the Week’s requests/announcement with the Communications Department.
Plan and coordinate details for the annual Global Outreach Prayer Calendar.
Create, format, and send the quarterly Global Outreach Congregational Newsletter along with the Pastor for Global Outreach.
Assist in preparing/creating promotional materials for Global Outreach as needed.
Coordinate Barnabas Support Teams:
Maintain the Barnabas Support Team Rosters and communicate with leaders.
Collect names for Barnabas Team members from global partners as changes occur.
Budget:
Update the Global Outreach budget.
Keep global partner support current with the Accounting Department.
Assist the Pastor for Global Outreach in preparing the annual budget.
Community Outreach & Connection:
See that all administrative needs for Community Outreach and Connection Team Ministries are met.
Complete check requests and reimbursement forms.
Assist the Pastor for Community Outreach & Connection with communication
Assist the Pastor for Community Outreach & Connection with projects: attend meetings, do research, craft and administer surveys, brainstorming, or preface work.
Support Community Outreach & Connection Team Coordinators.
Order supplies and store them appropriately.
Restock tracts and materials throughout the church building
Replenish resources for walk-ins when needed
Assist with events by providing tactical plan oversight, scheduling, invitations, coordination of event information to those necessary, and promotion of those events with posters and other avenues as needed.
Coordinate and facilitate annual ministry involvements with partner organizations such as the Coat Drive, Baby Bottle Drive, and the March for Life
Discover The North Church Class:
Ensure the class has a weekly teaching leader and update/send out all invites through Planning Center
Track all attendance, completions of the class, restock class supplies, and promote assimilation through the class.
Send all visitors a welcome letter
Attend meetings
Weekly with Pastor for Community Outreach & Connection
Wednesday All-Staff Gatherings.
Other meetings as needed
Budget:
Update the Community Outreach & Connection budget.
Assist the Pastor for COC in preparing the annual budget.
Discipleship:
Assist with correspondence of the Pastor for Discipleship.
Help draft and format the Pastor for Discipleship’s monthly newsletter to Small Group Leaders
Assist all Small Group ministry elements
Plan for and coordinate Small Group leader events throughout the year (trainings, orientations, appreciations, etc.)
Communicate with Small Group leaders as needed.
Assist the congregation in finding available Small Groups when needed
Help keep the database up to date on Small Group details, attendance, etc.
Facilitate all elements of baptism and membership
Set up baptism/membership class events in MP, prepare materials and set up classrooms beforehand
Track all individuals through the baptism and/or membership process, facilitate all communication in scheduling elder interviews for baptism and membership, update database when individuals move forward towards baptism and membership
Set up for and coordinate all Sunday baptism services and Sunday Covenant Affirmation services
Support Adult Sunday school classes and the Adult classes component of Wednesday Connection when needed
Attend meetings
Weekly with Pastor for Discipleship
Wednesday All-Staff Gatherings.
Other meetings as needed
Budget:
Update the Discipleship budget.
Assist the Pastor for Discipleship in preparing the annual budget.
General Duties:
Perform administrative assistant tasks, including but not limited to:
Correspondence–email/phone/letter
Database management
Research projects
Organization
Preparing/creating promotional materials as needed
Running errands as necessary
Categorizing and submitting all purchases made
Encouraging and assisting congregational members in particular area of responsibility
Use and support accuracy in the church database and website, as needed.
Participate in staff meetings required for this position.
Cross-train with other support staff as needed.
Answer phone and door in absence of Receptionist and any other duties as requested by the Director for Human Resources.
Other Duties:
The Administrative Assistant will carry out such other duties as may be assigned by the church from time to time.
Role Description
In dependence on God, the aim of all Administrative Assistant positions at The North Church is to wholeheartedly glorify Jesus Christ, seeking to spread a passion for the supremacy of God in all things for the joy of all peoples through Jesus Christ by providing administrative support to their specific area of ministry, and general support to the needs of the church office. Administrative Assistants shall maintain a Christian spirit of love and service toward the staff, congregation, and those we serve, in accordance with the church’s vision and philosophy of ministry.
Qualifications & Requirements
Godly Character
Seek to sustain a vital, growing relationship with the Lord through personal and corporate worship, study of God’s Word, prayer, and regular, ongoing fellowship with believers at The North Church.
Model servant leadership and exhibit a helpful, joyful attitude.
Be an individual of prayer and of the Word, sensitive to what the Spirit is saying to The North Church, devoted to daily prayer and Bible reading for the sake of being guarded from sin and stirring up one’s heart and mind to renewed passion for Christ. Gladly participate in mutual care and accountability with other believers.
Seek to do duties in the power of the Holy Spirit, undergirded with prayer, guided by the Scriptures, and manifesting the character of Christ for the glory of God.
Church Member
Be a member in good standing of The North Church or, if not a member when called to the church, become a member as soon as possible, ideally completing the membership process within three (3) months of the date that employment begins.
While ensuring first loyalty is to God and the Word, support the leadership of the church generally and specifically for one’s area of ministry. Strive to maintain positive and fruitful relationships with other church employees, members, and leaders. While concerns or differences of opinion may arise, all employees will communicate in a biblical manner and abide by appropriate supervisory direction and any final determinations of the Council of Elders.
Organizational Skill and Awareness
Have the vision and organizational skills necessary to work effectively, creatively, and flexibly within the context of a church with multiple staff members and ministries.
Recognize volunteers as valuable co-laborers in ministry and will be proactive, prayerful, and persistent in recruiting for the role (as applicable).
Strictly maintain appropriate confidentiality according to the guidelines set forth in our Employee Handbook and Relational Commitments.
Sign our Employee Handbook Acknowledgement Form and comply with all applicable church policies.
Give servant-hearted support to specific area(s) of ministry as well as to the broader needs of our church office and ministry.
Self-Motivated and Dependable
Demonstrate a commitment to growth by attending appropriate training, development, and team-building events.
Have a good understanding of the people, projects, or ministry under the role responsibilities. Demonstrate faithfulness and good follow-through both in collaboration with other ministry partners and in independent efforts related to the role.
Attend, participate in, and encourage participation in The North Church worship.
Personal & Ministry Skills
Should be …
A self-starter and an initiative-taker
Detail oriented
Flexible
Able to manage stressful situations
Familiar with our ministry values, ethos, and priorities
Eager to serve in both humble, unseen and visible, discernable ways
Proactive in communicating with others on a team
Should have …
Excellent interpersonal skills
Excellent written and verbal communication skills
Excellent time management and organizational skills
Excellent administrative skills
Computer competence
Team orientation, collaborating well with others
Strong creative and conceptual thinking
In-depth problem solving and follow-through skills
Ability to exercise sound judgment within established guidelines
Ability to work well under direct supervision or independently with minimal instruction
Ability to manage details and priorities under the pressure of tight deadlines and multiple projects
Demonstrated leadership skills